Sending Confidential And Encrypted Emails With Gmail: A Step-By-Step Guide

Do you use Gmail for your work needs on a daily basis? You might want to try using the encrypted version of Gmail in case you're dealing with sensitive information, attachments, and messages.

There are two options to make your Gmail content more private. A confidential mode prevents emails from being modified in any way and is designed for personal Gmail accounts that are free.?

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Another way is for paid Google Workspace accounts. Turning on Secure/Multipurpose Internet Mail Extensions (S/MIME) is easy on any Android, iOS, or desktop app to send encrypted emails.

Turning on confidential mode on Gmail

Encryption isn't possible on free Gmail accounts, but you can use confidential mode to enhance the privacy between yourself and the recipient.

• 1. Open a web browser and head to Gmail.
• 2. Click on 'Compose' on the left panel.
• 3. At the bottom of the message draft, click the lock icon to turn on confidential mode.
• 4. You can decide an expiration date and a passcode for the email. Choosing 'No SMS passcode' allows recipients on Gmail to receive the message without using a password.?In case your recipient is not on Gmail, a passcode is sent. Otherwise, selecting the SMS passcode requires users to enter the recipient's phone number to open the email, as Android Police highlighted.
• 5. Once you select the passcode preference, press Save.
• 6. All you have to do now is hit Send.

In case you accidentally send it to an unintended user, simply navigate to the sent folder on Gmail and click on "Remove Access." These steps also work on the Gmail app on iOS and Android.

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Sending encrypted email with Google Workspace

If you have paid Google Workspace account, you can turn on Secure/Multipurpose Internet Mail Extensions (S/MIME) that sends encrypted emails on Android, iPhone, or web browsers.

• 1. Log into your Gmail account.
• 2. Head to Google Admin console.
• 3. Open Apps >> Google Workplace >> Gmail >> User settings.
• 4. Here, select the domain name of a Google Workspace account to turn on S/MIME.
• 5. Press "Enable S/MIME encryption for sending and receiving emails" and you're done!

Now, you should be seeing a lock to highlight the encrypted message. A red highlighter means that the message isn't encrypted.

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Do you use Gmail for your work and personal needs? Let us know in the comments below.?Click here?for more how-to guides.?For more in the world of?technology?and?science, keep reading?Indiatimes.com.??